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EXHIBIT D - CATALOGING AND INDEXING OF PUBLIC RECORDS

EXHIBIT D - CATALOGING AND INDEXING OF PUBLIC RECORDS

(The listing of records for each department does not necessarily mean they are open and available for Public Inspection.)

VILLAGE CLERK’S/MAYOR’S OFFICE  
  Accident and Injury Reports
Agendas
Agreements, Contracts & Leases
Annexations
Applications for Employment
Applications for Business/Misc. Licenses and Permits
Auction Records
Audits
Bids (Accepted and Rejected) and Bid Specifications
Board Packets 
Budgets
Building Inspection Reports
Building Permits
Business Licenses
Certificates of Insurance
Certificates of Tax Levy
Claims/Vouchers
Clean-Up Days Registration Forms for Senior Citizens
Clerk Report
Committees Listing
Construction Projects Records
Contracts
Correspondence (requests must be subject- and date-specific)
Disposal Licenses (Garbage Haulers)
EPA Waste Application Permit Notices
Easements
Election Records
Employee Records & Applications/Resumes
Employee Time Records
Energy Cost Share Submissions
Equipment and Autos Files
Fine Transmittal Check Stubs
Fireworks Permits
Freedom of Information Act Requests and Denials
Illinois Commerce Commission Notices
Insurance Files (Health, Workmen’s Compensation)
Inter-governmental Agreements
Job Postings and Interview Questions
Liquor Licenses
Motor Fuel Tax (MFT) Records
Maps
Minutes of Council Meetings
Municipal Code Book of Ordinances
Officials’ Bonds
PNT Receipts Book
Parade Permits
Park Reservations Book
Payroll Reports
Personnel Records
Proclamations
Property Documents (Village-owned property)
Raffle Permits
Receipt Book
Receipts for Statements of Economic Interest
Records Disposal, Certificates and Applications
Replacement Tax Allocations Notices
Resolutions
Risk Management Records
Road Tax Disbursements from VC Treasurer
Safety Inspections (IL Dept. of Labor)
Safety Violations Reports (IL Dept. of Labor)
Senior Citizens Building Reservations Book
Solicitor’s Permits
Special Use Permit Requests
Statement of Economic Interest List of Who Must File
Street Light Repair Orders (to Ameren)
Suits Filed Against the Village
Surety Bonds
Tax Exempt Certificates
Tobacco & Gaming Licenses
US Census Bureau Reports - Monthly
Utility Franchise Agreements
Vacations of Alleys and Streets
Vehicle and Equipment Records
Warranties
Zoning Permits (Building Permits) Approved
Zoning Permits (Building Permits) Denied
   
TREASURER/FINANCE RECORDS  
 

Audits
Bank Statements & Signature Authorizations
Budgets
Cancelled Checks and Deposit Slips
Employee IMRF (retirement) Information
Fixed Asset Records
Investment Policies
Misc. Correspondence, including credit account applications
Monthly Financial Reports and Annual Treasurer’s Reports
Payroll Records
Statements of Disbursements and Receipts
Village Financial Records, Ledgers, Printouts

POLICE DEPARTMENT  
  Administrative Files
Adult Criminal History Files
Background Checks
Bicycle Registrations
Cash Receipts
Circuit Court Disposition Sheets
Complaint Reports
Correspondence
Crime Index
Crime Index Ledger
Criminal History Inquiry Reports
Criminal Record Book
Employee Time Records
Employment Applications & Resumes
Evidence Records
Expenditure Ledger Book
Expunge Orders and Petitions
Fingerprints and Mug-shots
Firearms Dealer License Applications
Gasoline Purchase Authorizations
Golf Cart Permits
General Complaint Files
Illinois Uniform Traffic Tickets
Inter-Governmental Agreements
Juvenile History Files
Ledgers of Receipts
Light Report Book
Liquor License Record Book
Mutual Aid Agreements
Notice to Appear Records
Offense/Arrest/Incident Records
Officer’s Daily Activity Reports
Parade Permits (I.D.O.T.)
Parking Tickets
Police Call Summary Reports
Police Magistrate Court Record Books
Police Record Logs and Books
Record of Recovered Evidence
Records of Stolen Articles
Rosters of Agency Personnel
Shift Schedules and Calendars
Solicitor Permits
Tavern Call Statistical Reports (annual)
Tavern Call Statistical Reports (monthly)
Telephone Call Logs
Traffic Accident Log Sheets
Traffic Crash Reports
Traffic Citation Ledgers
Traffic Citations and Complaints
Warning Tickets
 GAS & WATER DEPARTMENT  
  Accident/Incident Reports
Bankruptcy Notices
Bids, Specifications, and Proposals (successful)
Bids, Specifications, and Proposals (unsuccessful)
Circular Charts
Contracts & Agreements
Control Ledger Sheets
EPA Construction Permits
EPA Lab. Test Agreements
EPA Monthly Operation & Chemical Feeding Reports
EPA Operating Permits
Chemical Sample Reports
EPA Violation Notices
Gas & Water Repair Records
Gas & Water Reports (annual)
Gas & Water Reports (monthly)
Gas Odor Complaints
Gas Valve maintenance Cards
I.D.O.T. Highway Permits
Hydrant Flow Tests
Hydrant Flushing Notices
IL State Water Surveys
Inventory Records
JULIE Dig Notices
Lawsuits
Lead and Copper Analysis Reports
Meter Installation Cards
Meter Reading Books and Cards
New Service Installation Logs
Odorization Reports
Ordinance Violation Notices
Petitions
Pipeline Inspections
Project Records (contract documents)
Telephone Message Receipt Books
Water Leak Survey Reports
Water Service Deposit Posting sheets
Water Service Installation Invoices
Work Orders
Work Schedule Calendars